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Resources and Policies

Student Organization Resources

Starting a New Student Organization

2024-2025 Student Organization Registration

Items needed to register:

Student organization name
Student organization description (1-2 sentences)
Officer names and emails (President, Treasurer, and SGA Representative required)
Faculty/Staff Advisor name and email
Student organization constitution
Student organization poster

Important links and documents:

Student Organization 2024-25 Guidebook
Constitution Google Drive Folder

Student Organization Forms

General Resources
Fundraising Resources
Bank Account Resources
SGA Funding Resources

 

Important contacts:

Reserving space:

Use Coursedog to reserve space on campus.

       Graduate Organizations:

Student Organization Advisors

Important links and documents:

Important contacts:

Student Organization Policies

Adam's Law & Anti-Hazing Policy

Shenandoah University prohibits encouraging, facilitating, or allowing hazing by any organization or individual. The Student Code of Conduct includes sections on Hazing but may also be pursued by the Office of Student Leadership and Engagement if it does not reach the level of a conduct violation.

Hazing is defined as “any action or situation requiring inappropriate behavior, creating an atmosphere of servitude or allowing potentially dangerous, demeaning, humiliating, ridiculing, or degrading activities regardless of intent or consent of the participant(s), by a group or a member of a group on an individual as a part of membership or initiation.”

Enacted in Virginia in 2022, Adam’s Law was created to strengthen institutional policies and education around hazing and requires all colleges and universities to post on their website all reports of violations of anti-hazing policies and laws.

To review Shenandoah’s hazing policy, please visit the Non-Academic Policies in the institution catalog. 

In accordance with Section 23.1-822 of the Code of Virginia (a portion of “Adam’s Law,” effective July 1, 2022), Shenandoah University maintains a public report of actual findings of violations of the University’s Student Code of Conduct and/or of federal or state laws pertaining to hazing that are reported to campus authorities or local law enforcement. 

Spring 2023: Zero (0) violations of the University’s Hazing Policy, or of federal or state laws pertaining to hazing.
Fall 2022: Zero (0) violations of the University’s Hazing Policy, or of federal or state laws pertaining to hazing.
Spring 2022: Spring 2023: Zero (0) violations of the University’s Hazing Policy, or of federal or state laws pertaining to hazing.
Fall 2021: Spring 2023: Zero (0) violations of the University’s Hazing Policy, or of federal or state laws pertaining to hazing.
Spring 2021: Spring 2023: Zero (0) violations of the University’s Hazing Policy, or of federal or state laws pertaining to hazing.
Fall 2020: Spring 2023: Zero (0) violations of the University’s Hazing Policy, or of federal or state laws pertaining to hazing.

Student Organization Conduct & High Risk Activities

As student-led organizations, all student organizations must adhere to the Code of Conduct. In addition, Shenandoah University recommends student organizations participate only in events and activities directly related to the purpose of the organization, and avoid participating in high risk events or activities of any kind. If student organizations are interested in pursuing high risk activities, officers should work through the Shenandoah Outdoor and Adventure Recreation program for information on best practices, and should only work through reputable contracted providers where proper training and insurance is provided since insurance will not be available through the university. Student organizations that engage in group activities that may be considered high risk should have in place protocol for such activities and should use waivers. Examples of high risk activities includes but are not limited to:

Bungee jumping
Climbing walls
Diving
High Ropes
Rafting
Skiing
SkyDiving
Spelunking

For questions, please connect with Holli Phillips at hphillip@bongobaystudios.com.

Sales, Solicitation, and Fundraising Policy

Individuals and student organizations planning to conduct sales, solicitations and fundraising activities on or off campus and/or requiring a contractual agreement with non-Shenandoah agencies, must obtain the written approval of the Office of Student Leadership and Engagement. Non-students and non-Shenandoah related individuals and organizations may not sell or solicit on Shenandoah University property without written authorization from the Office of Student Leadership and Engagement. No door-to-door solicitation is permitted.

Any authorized sales, solicitations and fundraising activities are subject to applicable Shenandoah University regulations and local, state and federal laws. Requests may be approved for a specific area on campus or for all pre-approved off-campus-locations. No solicitation shall interfere or conflict with the mission of the Shenandoah University. Any profits derived from sales, solicitations and fundraising activities on and off campus must be used for a purpose consistent with Shenandoah University policy and with the purpose of the sponsoring student organization.

Any monetary exchange must first be approved by submitting a request through the Sales, Solicitation, and Fundraising Form.